Privacy Statement for ICTI
How the charity treats the information it gathers
International Christian Media Commission (ICMC or the charity) is a registered charity and a company limited by guarantee.
This policy applies to information collected by direct contact and via the charity’s website and associated websites. These sites are referred to collectively here as "the website".
The charity is the Data Controller of personal information that this policy applies to under the Data Protection Act 1998 and General Data Protection Regulation.
- The charity only collects information about individuals that:
- lets the charity contact individuals if it needs to
- lets the charity give contacts accurate information if they need it
- helps the charity understand why individuals support its work, so it can better meet their needs
- helps the charity serve or work with individuals in accordance with its published aims and objectives
- enables the charity to comply with relevant legislation.
- helps the charity make its website work better
- shows the charity how individuals are using its website, so it can be improved
The charity may ask for more information so that individuals can use services or complete transactions. They will always be told when this information is being collected. This information will only be used for the purposes stated.
The information the charity collects
- The charity collects the following information from people visiting the website, via correspondence or participating in training events:
- Questions, queries and feedback left, including Email and postal address
- Messages will be kept for as long as necessary to address the issues raised and to comply with regulatory requirements
- Names, postal address, telephone numbers, Email address and skills and qualifications for partners helping to deliver services
- Details of donations received and gift aid tax claims made in connection with them.
- IP addresses
The charity does not purchase or exchange personal data with other charities, fund raising agencies or other bodies.
How the charity stores personal data
All information provided to us is stored securely. Payment transactions are processed via trusted third parties and are encrypted. We use PayPal and give.net to process donations and payments.
The transmission of information over the internet is never completely secure. The charity will do its best to protect personal data, but cannot guarantee the security of data transmitted to its site; any transmission is at the contact’s own risk. The charity uses strict procedures and security features to try to prevent unauthorised access.
The charity retains personal data only for the time necessary to provide the services requested. This data is held in electronic databases and paper form. Retention of data is reviewed at least annually and deleted when appropriate. Financial records are retained for at least seven years.
The charity processes personal data under one or more of the following legal provisions:
- it is necessary for the performance of a contract to which the data subject is a party
- it is necessary for compliance with any legal obligation to which the data controller is subject
- the data subject has given explicit consent to the processing of the personal data
- processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent
- processing is necessary for the purposes of the legitimate interests pursued by the controller except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child
How the charity uses personal information
Any information the charity collects is used to:
- contact individuals with their permission
- involve contacts in activities that they have requested or volunteered to assist with
- comply with legislation
- improve the content and design of the website
- let visitors use interactive features, when they choose to do so
The charity never shares personal information with other organisations for marketing, market research or commercial purposes.
Use of postal addresses and phone numbers
If, at any time, contacts would prefer not to be contacted by Email, post or telephone they should Email firstname.lastname@example.org or write to ICMC, 131 Grattan Road, Bradford, BD1 2HS.
Disclosure of your information
The charity may disclose personal information if it is under a legal obligation.
Rights of those about whom we hold information
Individuals have the legal right to:
- ask the charity not to process their personal data
- see information the charity holds about them
- ask for inaccurate personal data to be corrected
For a copy of the personal information held about an individual, that person should write to ICMC, 131 Grattan Road, Bradford, BD1 2HS. An individual whose data is held by the charity may request that it be provided to them in an accessible portable electronic format. If requested, the charity will normally provide this as a CSV file.
When the charity is satisfied of the individual’s identity it will send a copy of the personal information that it is legally required to disclose. The charity does not, normally, charge for this service but may do so if individuals make frequent or unreasonable requests.
If an individual believes that information the charity holds about them is inaccurate and want it to be corrected they should contact the charity at the same address.
Links to and from our website
As the charity continues improving its websites and services, it may update this policy.
If an individual wishes to complain about the storage and processing of personal data by the charity they should contact the charity at: ICMC, 131 Grattan Road, Bradford, BD1 2HS. If the charity is unable to resolve the complaint the individual may escalate the complaint by writing to the Office of the Information Commissioner, Wycliffe House, Water Lane, Wilmslow SK9 5AF - www.ico.org.uk